Privacy policy

WeiJi Sàrl is committed to protecting and respecting your privacy. We will only use your personal information to provide the products and services you requested from us. You may occasionally be contacted about our services and events, as well as other content that we deem of interest to you. You can unsubscribe from these notifications at any time, writing back to us UNSUBSCRIBE. For more information please, contact us at [email protected]. Learn more about your rights and the use of your personal data in our privacy policy on the website www.weiji.lu. By clicking yes below, you consent to allowing WeiJi Sàrl to store and process your personal information shared above for these notification purposes. Please check below to confirm your consent.

Website user privacy notice

WeiJi Sàrl is dedicated to protecting the confidentiality and privacy of information entrusted to it. As part of this fundamental obligation, WeiJi Sàrl is committed to the appropriate protection and use of personal information that has been collected online.

Generally, our intent is to collect only the personal information that is provided voluntarily by online visitors so that we can offer information and/or services to those individuals or offer information about opportunities. Please review this privacy statement (“Privacy Statement”) to learn more about how we collect, use, share and protect the personal information that we have obtained.

1. Collection and use of personal information

1.1 What information collected
1.2 The legal grounds for using your personal information
1.3 Automatic collection of personal information
1.3.1 IP address
1.3.2 Cookies
1.3.3 Google Analytics

2. Sharing and transfer of personal information
3. Choices
4. Access
5. Data security and integrity
6. Links to other sites
7. Changes to this statement
8. Policy questions and enforcement

1. Collection and use of personal information

1.1 What information collected

We obtain personal information about you if you choose to provide it – for example, to contact mailboxes or to register for certain services. In some cases, you will have previously provided your personal information to WeiJi Sàrl. If you choose to register or login to the WeiJi Sàrl website using a third party single sign-in service that authenticates your identity and connects your social media login information (e.g., LinkedIn, Google, or Twitter) with WeiJi Sàrl, we will collect any information or content needed for the registration or log-in that you have permitted the social media provider to share with us, such as your name and email address. Other information we collect will depend on the privacy settings you have set with your social media provider, so please review the privacy statement or policy of the applicable service.

When you register or submit personal information to WeiJi Sàrl we will use this information in the manner outlined in this privacy statement. Your personal information is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards. For example, if you register to the WeiJi Sàrl website and provide information about your preferences we will use this information to personalize your user experience. Where you register or login using a third-party single user sign-in we may also recognize you as the same user across any different devices you use and personalize your user experience.

In some cases where you have registered for certain service, we will store your email address temporarily until we receive confirmation of the information you provided via an email (i.e. where we send an email to the email address provided as part of your registration to confirm a subscription request).

1.2 The legal grounds for using your personal information

WeiJi Sàrl generally collects only the personal information necessary to fulfil your request. Where additional, optional information is sought, you will be notified of this at the point of collection.

The law in Europe allows us to process personal information, so long as we have a ground under the law to do so. It also requires us to tell you what those grounds are. As a result, when we process your personal information, we will rely on one of the following processing conditions:

• Performance of a contract: this is when the processing of your personal information is necessary in order to take steps at your request prior to entering into a contract, or to perform our obligations under a contract to which you are party;
• Legal obligation: this is when we are required to process your personal information in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency;
• Legitimate interest: we will process information about you where it is in our legitimate interest in running a lawful business to do so in order to further that business, so long as it doesn’t outweigh your interest; or
• Your consent: in some cases, we will ask you for specific permission to process some of your personal information, and we will only process your personal information in this way if you agree to us doing so. You may withdraw your consent at any time by contacting WeiJi Sàrl at [email protected].

Examples of the ‘legitimate interest’ referred to above are:

• To prevent fraud or criminal activity and to safeguard our IT systems.
• To customize individuals’ online experience and improve the performance usability and effectiveness of WeiJi Sàrl’s online presence.
• To conduct and to analyze, our marketing activities.
• To meet our corporate and social responsibility obligations.
• To exercise our fundamental rights in the EU under Articles 16 and 17 of the Charter of Fundamental Rights, including our freedom to conduct a business and right to property.

In some cases, the personal data that we collect will also include special categories of data, such as diversity related information (including data about racial and ethnic origin, political opinions, religious beliefs and other beliefs of a similar nature, trade union membership and data about sexual life and sexual orientation), or health data and data about alleged or proven criminal offenses in each case where permitted by law.

1.3 Automatic collection of personal information

In some instances, WeiJi Sàrl use cookies and other technologies to automatically collect certain types of information when you visit us online, as well as through emails that we may exchange. The collection of this information allows us to customize your online experience, improve the performance, usability and effectiveness of WeiJi Sàrl’s online presence, and to measure the effectiveness of our marketing activities.

1.3.1 IP addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. IP addresses from which visitors appear to originate will be recorded for IT security and system diagnostic purposes. This information will also typically be used in aggregate form to conduct website trend and performance analysis.

1.3.2 Cookies

Cookies will typically be placed on your computer or internet-enabled device whenever you visit us online. This allows the WeiJi Sàrl website to remember your computer or device and serve a number of purposes.
On some of our websites, a notification banner will appear allowing you to manage your consent to collect cookies (cookie banner). Below is a summary of the categories of cookies collected on our websites, and how your consent may impact your experience of certain features as you navigate those websites:

• Strictly necessary cookies: Strictly necessary cookies are essential in order to enable users to move around the website and use its features, such as accessing secure areas of the website. These cookies must be enabled or the site will not function, and cannot be blocked.
• Performance cookies: Performance cookies are cookies used to gather data to enhance the performance of a website. You can manage your consent for performance cookies using the cookie banner, or by updating your browser’s settings (often found in your browser’s Tools or Preferences menu) to not accept cookies.
• Functionality cookies: Functionality cookies are used to remember customer selections that change the way the site behaves or looks. You may opt-out of these cookies, but it will impact your experience on the website, and you may need to repeat certain selections each time you visit. You can manage your consent for functionality cookies using the cookie banner, or by updating your browser’s settings (often found in your browser’s Tools or Preferences menu) to not accept cookies.
• Targeting cookies or advertising cookies: Targeting cookies are used to deliver content relevant to your interests They are also used to limit the number of times you see certain marketing materials, as well as help measure the effectiveness of those marketing materials. If you do not provide consent for targeting cookies, your computer or internet-enabled device will not be tracked for marketing-related activities.
  You can manage your consent for targeting cookies using the cookie banner, or by updating your browser’s settings (often found in your browser’s Tools or Preferences menu) to not accept cookies.

Although most browsers automatically accept cookies, you can choose whether to accept cookies via the cookie consent banner or your browser’s settings (often found in your browser’s Tools or Preferences menu). If you wish to revoke your selection, you may do so by clearing your browser’s cookies, or by updating your preferences in the cookie banner.

Further information about managing cookies can be found in your browser’s help file or through sites such as allaboutcookies.org.

Other third-party tools and widgets may be used on our individual web pages from time to time to provide additional functionality. Depending on how you set your preferences in your browser and/or the cookie banner, use of these tools or widgets may place a cookie on your device to make their service easier to use, and ensure your interaction is displayed on our webpages properly.

Cookies by themselves do not tell us your email address or otherwise identify you personally. In our analytical reports, we will obtain other identifiers including IP addresses, but this is for the purpose of identifying the number of unique visitors to our websites and geographic origin of visitor trends, and not to identify individual visitors.

Cookies list

1.3.3 Google Analytics

WeiJi Sàrl uses Google Analytics. More information about how Google Analytics is used by WeiJi Sàrl can be found here.

To provide website visitors with more choice on how their data is collected by Google Analytics, Google have developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent information from being sent to the website itself or to other web analytics services.

2. Sharing and transfer of personal information: Transfers to third parties

We do not share personal information with third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or professional standards.

WeiJi Sàrl will not transfer the personal information you provide to any third parties for their own direct marketing use.

3. Choices

In general, you are not required to submit any personal information to WeiJi Sàrl, but we may require you to provide certain personal information in order for you to receive additional information about our services and events. WeiJi Sàrl may also ask for your permission for certain uses of your personal information, and you can agree to or decline those uses. If you opt-in for particular service or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.

As described in “Cookies” above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.

4. Your rights

If WeiJi Sàrl processes personal information about you, you have the following rights:

• Access and correction: you have the right to access to that data. This is sometimes called a “Subject Access Request”. If we agree that we are obliged to provide personal information to you, we will provide it to you free of charge. Before providing personal information to you, we may ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information. If the information we hold about you is incorrect, you are entitled to ask us to correct any inaccuracies in the personal information.
• Object to processing: you have the right to object to us processing your personal information if we are not entitled to use it anymore.

You can make a request or exercise these rights by contacting WeiJi Sàrl at [email protected].lu and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.

5. Data security and integrity

WeiJi Sàrl has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite WeiJi Sàrl ‘s best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information.

WeiJi Sàrl also make reasonable efforts to retain personal information only for so long i) as the information is necessary to comply with an individual’s request, ii) as necessary to comply with legal, regulatory, internal business or policy requirements, or iii) until that person asks that the information be deleted. The period for which data is retained will depend on the specific nature and circumstances under which the information was collected; however, subject to the requirements of i)–iii) above, personal information will not be retained for more than 2 years.

6. Links to other sites

Please be aware that the WeiJi Sàrl website typically contains links to other sites, including sites maintained by other entities that are not governed by this privacy statement but by other privacy statements that will often differ somewhat. We encourage users to review the privacy policy of each website visited before disclosing any personal information.

7. Changes to this statement

WeiJi Sàrl may modify this privacy statement from time to time to reflect our current privacy practices. When WeiJi Sàrl is making changes to this statement, we will revise the “updated” date at the top of this page. Any changes to the processing of personal data as described in this privacy statement affecting you will be communicated to you through an appropriate channel, depending on how we normally communicate with you.

8. Policy questions and enforcement

WeiJi Sàrl is committed to protecting the online privacy of your personal information. If you have questions or comments about our administration of your personal information, please contact us at [email protected].

You may also use this address to communicate any concerns you may have regarding compliance with our privacy statement.

In any event, you always have the right to lodge a complaint with the Luxembourg supervisory authority in charge of protecting personal information, such as the Commission Nationale pour la Protection des Données (CNPD) in Luxembourg, or any other competent supervisory authority.

Client privacy notice

The purpose of this privacy notice is to provide information on how WeiJi Sàrl processes your personal data in the course of our business relationship in its capacity of data controller.

We are dedicated to protecting the confidentiality and privacy of the information entrusted to us. As part of this fundamental obligation, we are committed to protecting and using personal data appropriately.

As a general rule, we will collect the personal data directly from you. However, we may also collect personal data about you through publicly accessible sources and/or receive it from your employer.

The following describes how we collect, process, and share your personal data. You will also find information on how to exercise your rights.

1. Processing activities

1.1. Clients Relationship Management (CRM)

1.1.1. Description of the purpose

We process your personal data for managing our business’s interactions, which includes:

• Contact management;
• Accounting and financial management, including billing for our services;
• Communication management;
• Performance of our services.

1.1.2. Categories of personal data

We will collect and process the following personal data:

• Professional contact details (Name, Surname, Email address);
• Job title (Company, Position);
• Emails (Traffic data and content);
• Any other relevant data that you decide to share with us in connection with our business interactions.

1.1.3. Legal basis

• The processing of your personal data is based on our legitimate interest in providing you with an efficient service, in accordance with our contractual obligations, and in setting up all the elements necessary for the proper organization of our engagements; and
• The processing of your personal data is necessary to enter and fulfil our contractual obligations as described in the main agreement. If you do not provide your personal data to us, we will not be able to fulfil our obligations towards our clients.

1.1.4. Retention Period

For archived contacts, personal data are deleted after 5 years if no activity is linked to it. Emails are deleted every 10 years.

1.2. Direct Marketing

1.2.1. Description of the purpose

We will collect and process your personal data for sending you our newsletters and other marketing materials.

1.2.2. Categories of personal data

We will collect and process the following personal data:

• Professional contact details (Name, Surname, Email address, etc.);
• Job title (Company, Position, etc.);
• Emails (Traffic data and content);
• Any other relevant data that you decide to share with us in connection with our business interactions.

1.2.3. Legal basis

• The processing of your personal data is either based on your consent if you are not yet a client of ours; Or
• Based on our legitimate interest in keeping you informed of developments in the matters covered or directly related to the services provided to you if you are client’s employee.

1.2.4. Retention Period

We will delete your data from our distribution lists at your first request or if you cease to be a client.

1.3. Anti-Money Laundering and Countering the Financing of Terrorism (AML/CTF)

1.3.1. Description of the purpose

We are legally obliged to obtain and process personal data about clients, their ultimate beneficial owners and the client representatives under the Law of November 12, 2004 on the fight against money laundering and terrorist financing (“AML/CTF Law”).

1.3.2. Categories of personal data

• Identification data;
• Politically exposed persons;
• All publicly available information needed to perform our risk assessment according to the AML/CTF Law.

1.3.3. Legal basis

The processing of your personal data is based on that we are under the legal obligation to process your personal data according the AML/CTF Law.

1.3.4. Retention Period

Five years after the end of the business relationship with our client.

2. Who has access to your personal data?

2.1. We have implemented appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure. The number of persons with access to your personal data is limited on a “need to know” basis.

2.2. We may share your personal data with suppliers and partners that carry out services on our behalf.

2.3. As we operate globally, the provision of our services may imply that third parties, who will process your personal data could be located in third countries that do not provide adequate protection according to the European Commission. Therefore, your personal data may be sent to countries with different privacy standards than the legal framework applicable within the EEA. In such cases, we take the adequate safeguards to ensure the safe processing of your personal data.

3. Your rights

3.1. Your rights

You have the following rights:

• Access and correction: you have the right to access your personal data. Before providing personal information to you, we may ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information. In addition, if the information we hold about you is incorrect, you are entitled to ask us to correct any inaccuracies in the personal information.
• Object to processing: you have the right to object to us processing your personal information if we are not entitled to use it anymore.
• Other Rights: in addition, you may have rights to have your information deleted if we are keeping it too long, have its processing restricted in certain circumstances.

You can make a request or exercise these rights by contacting Emails (Traffic data and content) and any other relevant data that you decide to share with us in connection with our business interactions by contqcting WeiJi Sàrl at [email protected] and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards. If you are not satisfied with the way we handle your personal data, you have the right to file a complaint with the National Commission for Data Protection (“CNPD”).